Job Title: Accounts Payable Clerk

Department: Accounting

Reports to: Controller

 

Summary

A successful Accounts Payable clerk will have a mix of organizational and analytical skills with high attention to details. He/she should be able to work out numbers, generate reports and find discrepancies as well as cost-saving opportunities.

 

Essential duties and responsibilities include the following. Other duties may be assigned.

Maintains an orderly accounting filing system for support documentation.

Managing accounts payable using accounting system and other programs.

Establish and maintain working relationship with vendors.

Ensuring bills are processed in a timely and accurate manner while adhering to departmental procedures.

Monitor email account daily and respond promptly to inquiries.

Comparing purchase orders, prices, terms of payment and other charges.

Review transactions for satisfactory approval.

Communicate and follow-up on invoice variances with shipping and purchasing departments.

Assist Accounts Payable Specialist with maintaining Accounts Payable and Unvouchered Payable Ledgers.

Records daily transactions into accounting system may include cash disbursements, credit card activity, expense reports, labor time tickets, and vendor invoices.

Prepare reports and schedules required by management.

Perform other duties and tasks as assigned by management.

Tracks and records cost savings in the system for both hard and soft savings.

 

Confidentiality

This position performs a variety of highly sensitive financial and administrative duties in support of an organizational unit having multiple departments for which confidentiality must be maintained.

 

Computer Skills:

 

  • Accounting software experience
  • Basic data entry skills
  • Excel, Outlook, Word, PowerPoint.
  • Ability to create and maintain spread sheets, databases, and tracking matrixes